Privacy Policy
Last updated: 08th February 2026
CITEC London (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website www.citeclondon.org.
We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who We Are
CITEC London
Website: www.citeclondon.org
Email: enquiries@citeclondon.org
We are the data controller responsible for your personal data collected through this website.
2. Information We Collect
We may collect and process the following types of personal data:
a) Information You Provide Directly
• Name
• Email address
• Phone number
• Organisation or affiliation
• Any information you submit via contact forms, registrations, or enquiries
b) Information Collected Automatically
When you visit our website, we may collect:
• IP address
• Browser type and version
• Device information
• Pages visited and time spent on the site
• Referring website
This data is collected using cookies and similar technologies.
3. How We Use Your Information
We use your personal data to:
• Respond to enquiries and contact requests
• Manage event registrations or memberships
• Provide information about our activities, services, or updates
• Improve website performance and user experience
• Comply with legal or regulatory obligations
We do not sell or rent your personal data to third parties.
4. Legal Basis for Processing
Under UK GDPR, we rely on the following lawful bases:
• Consent – where you have given clear permission
• Legitimate interests – to operate and improve our services
• Legal obligation – where processing is required by law
5. Cookies
Our website uses cookies to improve functionality and analyse website usage.
Cookies may include:
• Essential cookies (required for the website to work)
• Analytics cookies (e.g. to understand visitor behaviour)
You can control or disable cookies through your browser settings. For more details, please see our Cookie Policy (if applicable).
6. Data Sharing
We may share your data with:
• Trusted service providers (e.g. website hosting, email services)
• Regulatory or legal authorities if required by law
All third parties are required to respect the security of your data and treat it in accordance with the law.
7. Data Retention
We retain personal data only for as long as necessary:
• To fulfil the purposes for which it was collected
• To meet legal, accounting, or reporting requirements
When no longer required, data is securely deleted or anonymised.
8. Data Security
We have appropriate technical and organisational measures in place to protect your personal data against:
• Unauthorised access
• Loss or misuse
• Disclosure or alteration
However, no internet-based service is completely secure, and we cannot guarantee absolute security.
9. Your Data Protection Rights
Under UK GDPR, you have the right to:
• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict processing
• Request data portability
• Withdraw consent at any time
To exercise your rights, please contact us using the details above.
10. External Links
Our website may contain links to external websites. We are not responsible for the privacy practices or content of those sites.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the “Last updated” date will be revised.
12. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact:
📧 Email: enquiries@citeclondon.org
🌐 Website: www.citeclondon.org